Monday, February 11, 2013, 6:45 PM




4550 Walnut Lake Road


West Bloomfield, MI  48323


Telephone:  (248) 451-4855



Catherine Shaughnessy


Township Clerk


AMENDED - February 8, 2013


    1.        CALL TO ORDER                 CLICK HERE FOR PRINT VERSION                    

    2.        ROLL CALL


    4.        APPROVAL OF AGENDA

    5.        CLOSED SESSION: Regarding Attorney Client Privileged Communications regarding Labor Negotiations pursuant to Section 8 of the Open Meetings Act

    6.        PRESENTATION:  Proclamation Honoring Retired West Bloomfield Schools Board of Education Member Bruce Tobin

    7.        PUBLIC COMMENT (non-related agenda items – 2 minutes per speaker)

    8.        CONSENT AGENDA

A.            Approval of the Minutes – Regular Meeting of January 28, 2013

B.            Approval of the Minutes - Special Work Session of January 29, 2013

C.           Approval of Prepaid Expenditures and/or Investments from the Common Account [Summary]

D.           Approval of Prepaid Expenditures paid by Credit Card

E.            Approval of Trustee Attendance

F.            Approval of Resolution #3 for Special Assessment District No. 146 - Lone Pine Villas Roadway Improvement Project

G.           Approval of purchase of two 2013 Chevrolet Tahoe LS Sport Utility Vehicles under the State of Michigan MiDeal contract with pre-established competitive low bid contract pricing of $32,652 each for a total of $65,304 for the Fire Department

H.           Approval of Adoption of Ordinance No. C-771 to amend Chapter 25, Waterways, of the Code of Ordinances by adding Section 25-47 in Division 2 Regulations For Specific Lake (Green Lake), Article II, Boating Regulations

I.              Approval of Award of Contract to American Cleaning Company LLC., in the amount of $19,500.00 for Janitorial Services at Town Hall and Water & Sewer

J.            Approval of quote submitted by Watch Guard Video (Sole Source) for Hi-Fi wireless microphones and desktop charging units for the Police Department in the amount of $13,320.00

K.            Approval of Declaration and Notice to place Trust Fund grant requirements on newly described Drake Sports Park to complete Conversion and Mitigation of property

L.            Approval of Budget Amendment: Increase by $10,000 Legal Services 101-266-801 to maintain Beier Howlett, P.C. for Road Committee legal services from GF Fund Balance 101-000-390



    9.        Consideration of entering into an Agreement with Point and Pay for Electronic Payment Processing pending review of the Vendor’s Service Agreement by Township legal counsel prior to Township signing

A.         Consideration to rescind Township Board motion from January 7, 2013: "Approved to hire a level 4.5             Billing Analyst and eliminate the level 4.0 Billing Clerk position by 11/01/2013 in the Water/Sewer             Department"

  10.        Consideration of Quarterly Report - Treasurer's Department - postponed from 1-28-2013

  11.        Consideration of a six-month extension of Moratorium Resolution on Oil and Natural Gas Drilling and Hydraulic Fracturing within the Township

  12.        Consideration of update on Treasurer's REMIC investment

  13.        Consideration to refer back to the Planning Commission the May 24, 2005 Henry Ford Hospital Site Plan Approval



  14.        Consideration of Development Services fee schedule

  15.        Consideration of Personnel Committee recommendations:

A)        That Human Resources undertake a survey regarding all clerk positions in the Township as to their appropriate level and job descriptions and balance everything out so they are all    equal and fair. If necessary, recommending redlining positions to either lower or same rates for replacements. This survey should be done with in a three (3) week time limit

B)        To approve the replacement of the Appraiser Trainee position

            C)        To accept the recommendations of Stakor & Associates to change our current group life and disability from ING to Reliance Standard effective April 1, 2013

            D)        That the self-funded prescription drug plan currently administered by BPA be moved to AEPC Direct effective April 1, 2013

  16.        Consideration of review of Township Investment Policy

  17.        Consideration of Budget Amendment: Increase by $20,000 Contractual Services 101-101-803 from GF Fund Balance 101-000-390

  18.        Consideration of 2013 Budget Amendments for Cable Communications Commission Budget for the Green Media Center: $25,000 to Professional Services 260-773-823, $9,800 to Building 260-773-975, $50,000 to Equipment 260-773-970, $15,000 to Meeting Coverage 260-771-803. Total amendment requested $99,800 from Fund Balance 260-000-390.

  19.        Consideration of 2012 Budget Correction of Errors for Water and Sewer and Consideration to allow the Finance Director to make any future corrections to the previously approved 2012 Budget


  20.        PUBLIC COMMENT (non-related agenda items – 2 minutes per speaker




                 1.        Adhere to the most recently published Roberts Rules of Order.  Be recognized by the Chair before speaking.  Rudeness shall not be tolerated.  Speak to agenda issues only – except during Public Comment.  Motions should be made before discussion of the topic.  {This does NOT apply to appeals.}

                 2.        Public Comment on non-related agenda items will be heard at the beginning or the end of the meeting with a 2 minute time limit per person.  A person may speak during one of the Public Comment periods only.

                 3.        Individuals speaking at any publicly held meeting, including township board meetings, and board and commission meetings, shall be required to state their name and indicate whether they are a resident or non-resident. Speakers are not required to provide their address. (Adopted by Township Board on 10/1/2012)

                 4.        Do not interrupt the public or another Board member when they are speaking.  When a Public Hearing is in process, it is only for the public.  Board members shall not speak until after the hearing is closed.  Once the hearing is closed, comments from the public shall no longer be accepted. 

                 5.        Hold all comments to 3 minutes (including Board members).  Audience members may speak once per issue.  Board members may speak no more than twice per issue.

                 6.        Large groups shall appoint two or three representatives to present their pro or con position to the Board during their agenda item.  (This does not apply to SADs).

                 7.        Chairperson or his/her designee shall use a timer to keep meeting flowing.

                 8.        Lengthy presentations should be held to a total of 30 minutes and scheduled through the Clerk.

                 9.        Appeals from Commissions and Boards to the Township Board shall be limited to 15 minute explanations.

               10.        Cellular phones and pagers must be turned off during meetings.

               11.        Closed Sessions from visiting attorneys shall be held before the Regular meeting.

               12.        After a final vote on a motion – no further comments will be taken from anyone.

               13.        No new agenda item will commence after 10:00 p.m.

               14.        Any changes will be at the discretion of the Chair.



The Township of West Bloomfield will provide necessary, reasonable auxiliary aids and services upon proper notification to the Township Clerk or the Development Services Director at 4550 Walnut Lake Road, Box 250130, West Bloomfield, MI 48325-0130, (248) 451-4800 or TDD (248) 451-4899.  Such services provided include:

·         Hearing impaired sound system & receivers  – [notify one (1) day prior to meeting of interest]

·         Signers for the hearing impaired – [provide two (2) weeks advance notice]