AGENDA

BOARD OF THE CHARTER TOWNSHIP OF WEST BLOOMFIELD

SPECIAL / REGULAR MEETINGS

 

 

 

Monday, March 5, 2012: Special Meeting - 6:00 P.M. / Regular Meeting – 7:00 P.M.

 

 

4550 Walnut Lake Road

 

West Bloomfield, MI  48323

 

Telephone:  (248) 451-4855

 

 

Catherine Shaughnessy

Website:  www.wbtwp.com

Township Clerk

 

 

 

 

 

 

 

 

 

 

 

 

AMENDED - March 2, 2012

 

SPECIAL MEETING - 6:00 P.M. (Conference Rooms 75/76)

 

CLICK HERE FOR PRINT VERSION

 

1.            CALL TO ORDER

 

2.            ROLL CALL

 

3.            PLEDGE OF ALLEGIANCE

 

4.            APPROVAL OF AGENDA

 

5.            PUBLIC COMMENT (non-related agenda items – 2 minutes per speaker)

 

6.            INTERVIEWS WITH I.T. CONSULTANT CANDIDATES:

6:00 p.m. – Schumaker & Company

6:30 p.m. – LBL Technology Partners

 

7.            PUBLIC COMMENT (non-related agenda items – 2 minutes per speaker)

 

REGULAR MEETING - 7:00 P.M. (Boardroom)

                                                                       

      1.            CALL TO ORDER                           

      2.            ROLL CALL

      3.            PLEDGE OF ALLEGIANCE

      4.            APPROVAL OF AGENDA

      5.            PUBLIC COMMENT (non-related agenda items – 2 minutes per speaker)

      6.            PRESENTATIONS: Asset Strategies on RFP for multivestor, 457 plans for Township employees

      7.            PUBLIC HEARING: Nash Acres Roadway Improvement Project, SAD #144

      8.            CONSENT AGENDA

A.                  Approval of Minutes – Regular Meeting, February 6, 2012

B.                 Approval of Prepaid expenditures and/or investments from the Common Account [Summary]

C.                 Approval of Prepaid expenditures paid by credit card

D.                 Approval of Award of Contract for Civic Center Lighting Project utilizing EECBG funds, to Energy Sciences in the amount of $64,982.70

E.                 Approval of Outdoor Gathering Permit for the Relay for Life Event to be held on June 2-3, 2012 at West Bloomfield High School Football Track to conduct at 24-hour fundraising walk to benefit cancer research and programs – Applicant: American Cancer Society

F.                  Approval of Award of contract for Window Coatings at the Police Department, utilizing EECBG funds, to Michigan Glass Coatings in the amount of $3,300.00

G.                 Approval of Introduction of Zoning Map Amendment for the properties that make up the existing and proposed West Bloomfield Trail from Right of Way to REC Recreation District (ZR-11-01)

H.                 Approval of Variance Report – 2011 Approved Budget, 2011 Amended Budget and December 31, 2011 Actual Budget

I.                     Approval of Treasurer’s 4th quarter/annual report for 2011

J.                   Approval of MERS Participation Agreement for Dispatcher’s employees

K.                 Approval of alternative date of May 14, 2012 for Township Board meeting scheduled for May 7, 2012

L.                  Approval to authorize Treasurer to implement Declaration for Comerica Bank to provide payroll services

M.                 Approval to authorize Treasurer to implement pCard Credit Card services with Comerica Bank subject to necessary amendments of Township Credit Card Policy

N.                 Approval to replace open Office Manager/Executive Assistant position in Clerk’s Office

 

      9.            CONTRACT RENEWALS

A.                  Consideration of 2012 contract renewal with Johnson and Anderson as Water and Sewer Department engineer of record

B.                 Consideration of 2012 contract renewal with Johnson and Anderson as Development Services engineering consultant

C.                 Consideration of 2012 contract renewal with Niswander Environmental for environmental consulting services

D.                 Consideration of 2012 contract renewal with Sherman and Sherman, P.C. as prosecution attorneys

E.                 Consideration of 2012 contract renewal with Secrest, Wardle, Lynch, Hampton, Truex and Morley as municipal attorneys

 

UNFINISHED BUSINESS

 

  10.            Consideration of appointment/reappointment to Planning Commission for expiring term of Don Jackson

NEW BUSINESS

  11.            Consideration of Appeal of the Woodland Review Board's denial of the after-the-fact request to remove trees and understory vegetation from a regulated woodland and appealing the woodland restoration order approved by the Woodland Review Board on November 3, 2010 – Sidwell #18-20-303-009; 2649 Cove Road – Applicant: Dr. and Rita Moyhi (15 minute time limit)

  12.            Consideration of Introduction of Zoning Map Amendment for 2000 Haggerty Road (18-30-101-002 & -003) from I-OP Industrial Office Park to B-3 General Business District (ZR-11-02)

  13.            Consideration of gateway signage sponsorship program

  14.            Consideration of 2011 and 2012 Budget Amendments

  15.            Consideration of data center repair expenditures

  16.            CLOSED SESSION: Confidential attorney-client privileged communications regarding delinquent charges

  17.            CLOSED SESSION: Confidential attorney-client privileged communications regarding Northwestern Connector

  18.            PUBLIC COMMENT (non-related agenda items – 2 minutes per speaker)

GUIDELINES AND RULES FOR MEETING EFFICIENCY

 

 

                         1.            Adhere to the most recently published Roberts Rules of Order.  Be recognized by the Chair before speaking.  Rudeness shall not be tolerated.  Speak to agenda issues only – except during Public Comment.  Motions should be made before discussion of the topic.  {This does NOT apply to appeals.}

                         2.            Public Comment on non-related agenda items will be heard at the beginning or the end of the meeting with a 2 minute time limit per person.  A person may speak during one of the Public Comment periods only.

                         3.            Do not interrupt the public or another Board member when they are speaking.  When a Public Hearing is in process, it is only for the public.  Board members shall not speak until after the hearing is closed.  Once the hearing is closed, comments from the public shall no longer be accepted. 

                         4.            Hold all comments to 3 minutes (including Board members).  Audience members may speak once per issue.  Board members may speak no more than twice per issue.

                         5.            Large groups shall appoint two or three representatives to present their pro or con position to the Board during their agenda item.  (This does not apply to SADs).

                         6.            Chairperson or his/her designee shall use a timer to keep meeting flowing.

                         7.            Lengthy presentations should be held to a total of 30 minutes and scheduled through the Clerk.

                         8.            Appeals from Commissions and Boards to the Township Board shall be limited to 15 minute explanations.

                         9.            Cellular phones and pagers must be turned off during meetings.

                      10.            Closed Sessions from visiting attorneys shall be held before the Regular meeting.

                      11.            After a final vote on a motion – no further comments will be taken from anyone.

                      12.            No new agenda item will commence after 10:00 p.m.

                      13.            Any changes will be at the discretion of the Chair.

 

 

The Township of West Bloomfield will provide necessary, reasonable auxiliary aids and services upon proper notification to the Township Clerk or the Development Services Director at 4550 Walnut Lake Road, Box 250130, West Bloomfield, MI 48325-0130, (248) 451-4800 or TDD (248) 451-4899.  Such services provided include:

·          Hearing impaired sound system & receivers  – [notify one (1) day prior to meeting of interest]

·          Signers for the hearing impaired – [provide two (2) weeks advance notice]

·          Audio tapes of printed materials being considered at the meeting (to individuals with disabilities)  – [provide two (2) weeks notice in writing or by calling]