Monday, March 18, 2013, 7:00 PM




4550 Walnut Lake Road


West Bloomfield, MI  48323


Telephone:  (248) 451-4855



Catherine Shaughnessy


Township Clerk


    1.        CALL TO ORDER                 CLICK HERE FOR PRINT VERSION                    

    2.        ROLL CALL


    4.        APPROVAL OF AGENDA

    5.        PUBLIC COMMENT (non-related agenda items – 2 minutes per speaker)

    6.        CONSENT AGENDA

A.            Approval of the Minutes – Regular Meeting of March 4, 2013

B.            Approval of Prepaid Expenditures and/or Investments from the Common Account [Summary]

C.           Approval of Prepaid Expenditures paid by Credit Card

D.           Approval of Trustee Attendance

E.            Approval of Resolution to conduct the Walk for Israel Parade scheduled for May 5, 2013 at 9:00 AM at Temple Shir Shalom

F.            Approval of an Outdoor Gathering Permit for the Walk for Israel Event scheduled for May 5, 2013 from 9:00 AM to 3:00 PM at Temple Shir Shalom; and Approval of Waiver of Fees of up to $500

G.           Approval of Outdoor Gathering Permit for the Relay for Life Event to be held on June 8-9, 2013 at the West Bloomfield High School football track to conduct at 24-hour fundraising walk to benefit cancer research and programs – Applicant: American Cancer Society

H.           Approval of Introduction of Ordinance No. C-772, Acceptance of Water Supply System and Sanitary Sewer System of Notting Hill of West Bloomfield, Project No. 08-005, Section 33

I.              Approval of Adoption of Ordinance No. C-773 amending Chapter 2, Article IV, Division 1, Section 2-127 (Pension Board, Purpose and Intent)

J.            Approval of Budget Amendment: Increase by $10,000 Human Resources Printing and Publishing 101-270-900 from GF Fund Balance 101-000-390






    7.        Consideration of 2013 contract renewal with Secrest, Wardle, Lynch, Hampton, Truex and Morley as municipal attorneys - postponed from 3/4/2013 meeting

    8.        Consideration of update from Attorney on Investment Policy - postponed from 3/4/2013 meeting



    9.        Consideration of Personnel Committee recommendations to:

A.         Fill Treasurer’s Account Clerk position due to recent retirement and subsequent promotion with approval of job description changes

B.         Assessing Department:

1.         Backfilling Senior Assessing Clerk position due to upcoming retirement on May 1st with approval of job description changes

2.         Adjust existing Assessing Clerk position pay level from 3.0 to 4.0, to provide pay equity within the Account Clerk classification, with approval of job description changes

  10.        Consideration to assign GF Fund Balance for future Public Safety operations (number to be reviewed annually during budget process)

  11.        Consideration to award Nagle Paving Company paving contract for Civic Center paving project in the amount of $1,718,593.04

  12.        Consideration to award Nagle Paving Company paving contract for Fire Station No. 1 in the amount $59,232.50


  13.        CLOSED SESSION:

A.         Attorney Client Privileged Communications regarding POAM contract

B.         Attorney Client Privileged Communications regarding employee early retirement


  14.        PUBLIC COMMENT (non-related agenda items – 2 minutes per speaker




                 1.        Adhere to the most recently published Roberts Rules of Order.  Be recognized by the Chair before speaking.  Rudeness shall not be tolerated.  Speak to agenda issues only – except during Public Comment.  Motions should be made before discussion of the topic.  {This does NOT apply to appeals.}

                 2.        Public Comment on non-related agenda items will be heard at the beginning or the end of the meeting with a 2 minute time limit per person.  A person may speak during one of the Public Comment periods only.

                 3.        Individuals speaking at any publicly held meeting, including township board meetings, and board and commission meetings, shall be required to state their name and indicate whether they are a resident or non-resident. Speakers are not required to provide their address. (Adopted by Township Board on 10/1/2012)

                 4.        Do not interrupt the public or another Board member when they are speaking.  When a Public Hearing is in process, it is only for the public.  Board members shall not speak until after the hearing is closed.  Once the hearing is closed, comments from the public shall no longer be accepted. 

                 5.        Hold all comments to 3 minutes (including Board members).  Audience members may speak once per issue.  Board members may speak no more than twice per issue.

                 6.        Large groups shall appoint two or three representatives to present their pro or con position to the Board during their agenda item.  (This does not apply to SADs).

                 7.        Chairperson or his/her designee shall use a timer to keep meeting flowing.

                 8.        Lengthy presentations should be held to a total of 30 minutes and scheduled through the Clerk.

                 9.        Appeals from Commissions and Boards to the Township Board shall be limited to 15 minute explanations.

               10.        Cellular phones and pagers must be turned off during meetings.

               11.        Closed Sessions from visiting attorneys shall be held before the Regular meeting.

               12.        After a final vote on a motion – no further comments will be taken from anyone.

               13.        No new agenda item will commence after 10:00 p.m.

               14.        Any changes will be at the discretion of the Chair.



The Township of West Bloomfield will provide necessary, reasonable auxiliary aids and services upon proper notification to the Township Clerk or the Development Services Director at 4550 Walnut Lake Road, Box 250130, West Bloomfield, MI 48325-0130, (248) 451-4800 or TDD (248) 451-4899.  Such services provided include:

·         Hearing impaired sound system & receivers  – [notify one (1) day prior to meeting of interest]

·         Signers for the hearing impaired – [provide two (2) weeks advance notice]