AGENDA

BOARD OF THE CHARTER TOWNSHIP OF WEST BLOOMFIELD

REGULAR MEETING

 

 

 

Monday, October 15, 2012, 6:45 P.M.

 

 

4550 Walnut Lake Road

 

West Bloomfield, MI  48323

 

Telephone:  (248) 451-4855

 

 

Catherine Shaughnessy

Website:  www.wbtwp.com

Township Clerk

 

                                                           

      1.            CALL TO ORDER                 CLICK HERE FOR PRINT VERSION                    

      2.            ROLL CALL

      3.            PLEDGE OF ALLEGIANCE

      4.            APPROVAL OF AGENDA

      5.            CLOSED SESSION:

A.         Regarding attorney-client privileged communications regarding Northwestern Connector

B.         Regarding attorney-client privileged communications regarding Khother v. West Bloomfield

           

      6.            PUBLIC COMMENT (non-related agenda items – 2 minutes per speaker)

      7.            PRESENTATIONS:

A.                  Update from Walled Lake Schools Superintendent Kenneth Gutman (5 Minutes)

B.                 Update from West Bloomfield Schools Superintendent Dr. Gerald Hill (5 minutes)

 

      8.            CONSENT AGENDA

A.                  Approval of the Minutes – Regular Meeting of October 1, 2012

B.                 Approval of the Minutes – Special Budget Meeting of September 24, 2012

C.                 Approval of Prepaid expenditures and/or investments from the Common Account [Summary]

D.                 Approval of Prepaid expenditures paid by credit card

E.                 Approval of Trustee Attendance – September 2012

F.                  Approval of Variance Reports – September 2012

G.                 Approval of Resolution for 2013 Poverty Exemption and Guidelines

H.                 Approval of Resolution for Transfer Penalty in accordance with MCL 211.27b

I.                     Approval of Resolution for Agent Authorization to Represent Taxpayers

J.                   Approval of Certification of Delinquent/Special Charges for December 2012

K.                 Approval of entering into an Agreement with Point and Pay for Electronic Payment Processing pending review of the vendor’s service agreement by Township legal counsel prior to Township signing

L.                  Approval of Award of Contract to DataMail Services, Inc., in the amount of $93,201.01 for Printing and Mailing of Water/Sewer Bills, Tax Statements and Assessment Notices

M.                 Approval of one-year contract extension to Great Oaks Maintenance & Horticultural Services, Inc., for the 2012-2013 Township Snow Removal Services

N.                 Approval of purchase of Microsoft Windows 2012 Enterprise SQL License in the amount of $16,100.00

 

      9.            DEPARTMENTAL QUARTERLY REPORTS (THIRD QUARTER)

                        1)                  Assessing

                        2)                  Community Development Department

                        3)                  Fire

                        4)                  Police

                        5)                  GIS

                        6)                  Development Services Department & Engineering Consultants

                        7)                  Water and Sewer Department; and Johnson & Anderson Engineering Update

                        8)                  Personnel

                        9)                  Information Technologies

                    10)                  Treasurer’s Office (No report received)

Other Reports

1)                  Cable Board

2)         Civic Center TV 15

NEW BUSINESS

  10.            Consideration of the Electric Vehicle Charging Station at Civic Center Campus and the associated service contract with Chargepoint

  11.            Consideration of Richfield contract reassignment

  12.            Appointment/Reappointment to Boards or Commissions for expiring terms of:

Member                                              Board                                           Expiration Date

                        Larry Rockind                                      Construction Board of Appeals           11/01/2012

                        Joseph Savin                                      Construction Board of Appeals           11/01/2012

                        Don Jackson                                       Planning Commission                        10/31/2011

Steven Budaj                                       Planning Commission                        11/30/2012

Nancy Reed                                        Planning Commission                        11/30/2012

                        Karmen Santourian                             Planning Commission                        11/30/2012

                        Don Jackson                                       Zoning Board of Appeals                     11/30/2011

David Roberstson                               Zoning Board of Appeals                     12/31/2012

                        Cherie VanVliet                                   Zoning Board of Appeals                    12/31/2012

                        Adria Brown                                        Wetlands Review Board                     12/31/2012

                        Sara Oltarz-Schwartz                         Wetlands Review Board                     12/31/2012

                        Ray Esshaki                                        Woodlands Review Board                  12/31/2012

 

  13.            PUBLIC COMMENT (non-related agenda items – 2 minutes per speaker)

MEETING GUIDELINES AND RULES

 

 

                         1.            Adhere to the most recently published Roberts Rules of Order.  Be recognized by the Chair before speaking.  Rudeness shall not be tolerated.  Speak to agenda issues only – except during Public Comment.  Motions should be made before discussion of the topic.  {This does NOT apply to appeals.}

                         2.            Public Comment on non-related agenda items will be heard at the beginning or the end of the meeting with a 2 minute time limit per person.  A person may speak during one of the Public Comment periods only.

                         3.            Individuals speaking at any publicly held meeting, including township board meetings, and board and commission meetings, shall be required to state their name and indicate whether they are a resident or non-resident. Speakers are not required to provide their address. (Adopted by Township Board on 10/1/2012)

                         4.            Do not interrupt the public or another Board member when they are speaking.  When a Public Hearing is in process, it is only for the public.  Board members shall not speak until after the hearing is closed.  Once the hearing is closed, comments from the public shall no longer be accepted. 

                         5.            Hold all comments to 3 minutes (including Board members).  Audience members may speak once per issue.  Board members may speak no more than twice per issue.

                         6.            Large groups shall appoint two or three representatives to present their pro or con position to the Board during their agenda item.  (This does not apply to SADs).

                         7.            Chairperson or his/her designee shall use a timer to keep meeting flowing.

                         8.            Lengthy presentations should be held to a total of 30 minutes and scheduled through the Clerk.

                         9.            Appeals from Commissions and Boards to the Township Board shall be limited to 15 minute explanations.

                      10.            Cellular phones and pagers must be turned off during meetings.

                      11.            Closed Sessions from visiting attorneys shall be held before the Regular meeting.

                      12.            After a final vote on a motion – no further comments will be taken from anyone.

                      13.            No new agenda item will commence after 10:00 p.m.

                      14.            Any changes will be at the discretion of the Chair.

 

 

The Township of West Bloomfield will provide necessary, reasonable auxiliary aids and services upon proper notification to the Township Clerk or the Development Services Director at 4550 Walnut Lake Road, Box 250130, West Bloomfield, MI 48325-0130, (248) 451-4800 or TDD (248) 451-4899.  Such services provided include:

·          Hearing impaired sound system & receivers  – [notify one (1) day prior to meeting of interest]

·          Signers for the hearing impaired – [provide two (2) weeks advance notice]