AGENDA

BOARD OF THE CHARTER TOWNSHIP OF WEST BLOOMFIELD

REGULAR MEETING

 

 

 

Monday, December 12, 2011, 7:00 P.M.

 

 

4550 Walnut Lake Road

 

West Bloomfield, MI  48323

 

Telephone:  (248) 451-4855

 

 

Catherine Shaughnessy

Website:  www.wbtwp.com

Township Clerk

 

                                                                       

      1.            CALL TO ORDER              CLICK HERE FOR PRINT VERSION    

      2.            ROLL CALL

      3.            PLEDGE OF ALLEGIANCE

      4.            APPROVAL OF AGENDA

      5.            PUBLIC COMMENT (non-related agenda items – 2 minutes per speaker)

      6.            PRESENTATION of EECBG funds and proposed spending of rebates

      7.            PRESENTATION of Pension Board 2012 Budget

      8.            CONSENT AGENDA

A.                  Approval of Minutes – Special Budget Meeting, November 28, 2011

B.                 Prepaid expenditures and/or investments from the Common Account [Summary]

C.                 Prepaid expenditures paid by credit card

D.                 Approval of Trustee Attendance

E.                 Approval of Adoption of Ordinance No. C-758 to amend Solicitors Ordinance #275

F.                  Approval of Personnel Committee recommendations regarding:

1)      Re-organization of the Clerk’s office staff

2)      Proposed staffing levels within Dispatch

3)      Proposed staffing levels within Water & Sewer

G.                 Approval of 2012 Government Membership with Clinton River Watershed Council in the amount of $900.00

H.                 Approval of an Amendment to the Intergovernmental Agreement between and Among participants in the 2009 Federal Bureau of Justice Assistance - Edward Byrne Justice Assistance Grant Program

 

CONTRACT RENEWALS

 

·         Consideration of 2012 contract renewal with Plante & Moran, LLP for certified public accounting services

·         Consideration of 2012 contract renewal with Metropolitan Forestry Consultants, Inc. for forestry consulting services

·         Consideration of 2012 contract renewal with Munfakh & Associates, LLC for engineering consulting services

·         Consideration of 2012 contract renewal with Michigan Municipal Risk Management Authority for insurance consulting services

·         Consideration of 2012 contract renewal with Nowak & Fraus Engineers for engineering consulting services

 

UNFINISHED BUSINESS

      9.            Departmental Quarterly Reports (Third Quarter)

A.                        Information Technologies

B.                       Treasurer’s Office

  10.            Consideration of appointment/reappointment to Planning Commission for expiring term of Don Jackson

  11.            Consideration of Charter Township of West Bloomfield 2012 Budget:

A.                        Capital Projects Fund

B.                       Other

 

NEW BUSINESS

  12.            Consideration of the Planning Commission’s recommendation to rezone the properties that make up the existing and proposed West Bloomfield Trail from Right of Way to REC Recreation District (ZR-11-01) County Letter

  13.            Consideration of RFP for multivestor, 457 plans for township employees

  14.            Consideration of providing business cards for Board and Commission members

  15.            Consideration of Adopting New and Improved Purchasing Policy

  16.            Consideration to appoint an Information Technologies Committee

  17.            Consideration to issue a RFP for IT consultant/evaluation

  18.            PUBLIC COMMENT (non-related agenda items – 2 minutes per speaker)

  19.            CLOSED SESSION:  Regarding attorney-client privileged communications pertaining to the Northwestern Connector Project

GUIDELINES AND RULES FOR MEETING EFFICIENCY

 

 

                         1.            Adhere to the most recently published Roberts Rules of Order.  Be recognized by the Chair before speaking.  Rudeness shall not be tolerated.  Speak to agenda issues only – except during Public Comment.  Motions should be made before discussion of the topic.  {This does NOT apply to appeals.}

                         2.            Public Comment on non-related agenda items will be heard at the beginning or the end of the meeting with a 2 minute time limit per person.  A person may speak during one of the Public Comment periods only.

                         3.            Do not interrupt the public or another Board member when they are speaking.  When a Public Hearing is in process, it is only for the public.  Board members shall not speak until after the hearing is closed.  Once the hearing is closed, comments from the public shall no longer be accepted. 

                         4.            Hold all comments to 3 minutes (including Board members).  Audience members may speak once per issue.  Board members may speak no more than twice per issue.

                         5.            Large groups shall appoint two or three representatives to present their pro or con position to the Board during their agenda item.  (This does not apply to SADs).

                         6.            Chairperson or his/her designee shall use a timer to keep meeting flowing.

                         7.            Lengthy presentations should be held to a total of 30 minutes and scheduled through the Clerk.

                         8.            Appeals from Commissions and Boards to the Township Board shall be limited to 15 minute explanations.

                         9.            Cellular phones and pagers must be turned off during meetings.

                      10.            Closed Sessions from visiting attorneys shall be held before the Regular meeting.

                      11.            After a final vote on a motion – no further comments will be taken from anyone.

                      12.            No new agenda item will commence after 10:00 p.m.

                      13.            Any changes will be at the discretion of the Chair.

 

 

The Township of West Bloomfield will provide necessary, reasonable auxiliary aids and services upon proper notification to the Township Clerk or the Development Services Director at 4550 Walnut Lake Road, Box 250130, West Bloomfield, MI 48325-0130, (248) 451-4800 or TDD (248) 451-4899.  Such services provided include:

·          Hearing impaired sound system & receivers  – [notify one (1) day prior to meeting of interest]

·          Signers for the hearing impaired – [provide two (2) weeks advance notice]

·          Audio tapes of printed materials being considered at the meeting (to individuals with disabilities)  – [provide two (2) weeks notice in writing or by calling]